My Evaluations

The My Evaluations page provides a centralized location for managing both evaluations and skills checkoffs. Students can view assignments, complete evaluations, submit skills checkoff videos, and track their results. Administrators and preceptors can review submissions and manage assigned evaluations.

Overview

This page is organized into two main sections:

• Evaluations: Traditional evaluation forms and assessments
• Skills Checkoffs: Video-based skills demonstrations with AI-assisted grading

Each section has multiple tabs that vary based on your role (student, preceptor, or administrator).

Evaluations Section

To Complete Tab

For Students:

• Shows all evaluation assignments assigned to you
• Displays pending evaluations that need to be completed
• Filter Options:
  • All: Show all pending evaluations
  • Overdue: Show only evaluations past their due date
  • Upcoming: Show only evaluations with future due dates

For Administrators/Preceptors:

• Shows evaluations with status "pending_review" that need your review
• These are self-assessments submitted by students awaiting educator review
• Click to open the review sheet for grading

Table Columns:

• Template: Evaluation template name
• Classroom: Associated classroom
• Assigned By: Person who assigned the evaluation
• Evaluatee: Person or location being evaluated
• Assigned Date: When the evaluation was assigned
• Due Date: Due date with status badge (Overdue, Due soon, or time remaining)
• Actions: "Complete" button

Due Date Badges:

• Overdue (Red): Past due date
• Due soon (Yellow): Due within 3 days
• Time remaining (Blue): Shows relative time (e.g., "in 5 days")

Completing an Evaluation:

1. Click on a row or the "Complete" button
2. You'll be navigated to the evaluation completion form
3. Fill in all required fields
4. Submit the evaluation

Received Tab

For Students:

• Shows evaluations you have received (where you are the target)
• Displays submitted evaluations with scores and feedback
• Pagination: 20 evaluations per page
• Sorting Options:
  • Date (Newest/Oldest)
  • Template (A-Z/Z-A)
  • Evaluator (A-Z/Z-A)
  • Score (High-Low/Low-High)

Table Columns:

• Date: Submission date
• Template: Evaluation template name
• Evaluator: Person who completed the evaluation
• Score: Percentage or Pass/Fail badge
• Actions: "View" button to see full details

Score Display:

• Percentage: Color-coded badges (Green ≥70%, Yellow ≥50%, Red <50%)
• Pass/Fail: Green for Pass, Red for Fail

Viewing Results:

• Click on a row or "View" button
• Opens a review sheet showing:
  • All responses and ratings
  • Comments and feedback
  • Overall score
  • Submission details

Submitted Tab

For All Users:

• Shows evaluations you have submitted (where you are the evaluator)
• Displays your completed evaluations
• Pagination: 20 evaluations per page
• Sorting Options:
  • Date (Newest/Oldest)
  • Template (A-Z/Z-A)
  • Target (A-Z/Z-A)
  • Score (High-Low/Low-High)

Table Columns:

• Date: Submission date
• Template: Evaluation template name
• Evaluated: Person or location you evaluated
• Score: Percentage or Pass/Fail badge
• Actions: "View" button

Viewing Submitted Evaluations:

• Click on a row or "View" button
• Opens a review sheet showing your submitted evaluation
• Review your responses and scores

Assigned Tab (Administrators/Preceptors Only)

For Administrators:

• Shows all pending evaluations in your institution
• Displays evaluations with status "pending" or "pending_review"
• Bulk Actions: Select multiple evaluations to delete

For Preceptors:

• Shows only evaluations you assigned
• Displays pending evaluations for your assigned students

Features:

• Search: Search by name, template, classroom, evaluator, or target
• Sorting: Click column headers to sort
• Bulk Delete: Select multiple evaluations and delete them (admins only)
• Sortable Columns:
  • Template
  • Evaluator
  • Target
  • Assigned Date

Table Columns:

• Checkbox: Select for bulk actions (admins only)
• Template: Evaluation template name
• Evaluator: Person assigned to complete the evaluation
• Target: Person or location being evaluated
• Classroom: Associated classroom
• Assigned By: Person who created the assignment
• Due Date: Due date with status badge
• Assigned Date: When the evaluation was assigned
• Actions: "View" button

Bulk Delete:

1. Check boxes next to evaluations you want to delete
2. Click "Delete Selected" button
3. Confirm deletion in the dialog
4. Warning: This permanently deletes evaluations, responses, and comments

Skills Checkoffs Section

To Complete Tab (Students Only)

For Students:

• Shows skills checkoff assignments assigned to you
• Displays pending assignments that need video submissions

Table Columns:

• Template: Skills checkoff template name
• Classroom: Associated classroom
• Assigned By: Person who assigned the checkoff
• Assigned Date: When the assignment was created
• Due Date: Due date with status badge
• Actions: "Submit Video" button

Submitting a Skills Checkoff:

1. Click on a row or "Submit Video" button
2. You'll be navigated to the submission page
3. Upload your video demonstration
4. Video is processed by AI for initial grading
5. Educator reviews and finalizes grades

To Review Tab (Administrators/Preceptors Only)

For Administrators/Preceptors:

• Shows skills checkoff submissions ready for review
• Displays submissions with status "completed" (AI processing finished)
• Only shows submissions where not all grades are finalized

Table Columns:

• Date: Submission date
• Template: Skills checkoff template name
• Student: Student who submitted
• Classroom: Associated classroom
• Status: "AI complete" badge
• Actions: "Review & Finalize" button

Reviewing a Skills Checkoff:

1. Click on a row or "Review & Finalize" button
2. Opens review sheet showing:
   • Student's video submission
   • AI-generated grades and feedback
   • Skills checklist
3. Review and adjust grades as needed
4. Finalize grades to complete the review

Submitted Tab

For Students:

• Shows your submitted skills checkoffs
• Displays all your video submissions

For Administrators/Preceptors:

• Shows submissions for assignments you created
• Displays all submissions in your institution (admins)

Table Columns:

• Date: Submission date
• Template: Skills checkoff template name
• Classroom: Associated classroom
• Status: Current processing status
• Actions: "View" button

Status Badges:

• AI processing: Video is being analyzed by AI
• Awaiting Educator Feedback: AI processing complete, waiting for review
• Finalized: All grades have been finalized

Viewing Submissions:

• Click on a row or "View" button
• Opens review sheet showing:
  • Video submission
  • AI-generated grades
  • Educator feedback (if finalized)
  • Skills checklist

Assigned Tab (Administrators/Preceptors Only)

For Administrators/Preceptors:

• Shows skills checkoff assignments you created
• Displays all pending assignments in your institution (admins)

Table Columns:

• Template: Skills checkoff template name
• Assigned To: Student assigned to complete
• Classroom: Associated classroom
• Assigned Date: When the assignment was created
• Due Date: Due date with status badge
• Actions: "View" button

Notification Dots

Blue notification dots appear on tabs when there are pending items:

• Evaluations tab: Pending assignments or reviews
• Skills Checkoffs tab: Pending assignments or reviews
• Individual tabs: Pending items in that specific tab

Dots update in real-time as new assignments are created or completed.

Real-Time Updates

The page automatically updates when:

• New assignments are created
• Evaluations are submitted
• Skills checkoffs are submitted
• Reviews are completed
• Statuses change

No need to refresh the page - changes appear automatically.

Status Badges

Evaluation Statuses

• Pending (Yellow): Assigned but not yet started
• Pending Review (Amber): Submitted and awaiting educator review
• Submitted (Green): Completed and finalized
• Draft (Gray): Started but not yet submitted

Skills Checkoff Statuses

• Processing (with spinner): AI is analyzing the video
• Completed (Blue): AI processing complete, awaiting review
• Finalized (Green): All grades have been finalized by educator

Due Date Statuses

• Overdue (Red): Past due date
• Due soon (Yellow): Due within 3 days
• Time remaining (Blue): Shows relative time until due

Best Practices

1. Timely Completion: Complete evaluations and skills checkoffs before due dates
2. Check Regularly: Review the "To Complete" tab frequently for new assignments
3. Review Feedback: Check "Received" tab to see evaluation results and feedback
4. Quality Submissions: For skills checkoffs, ensure good video quality and lighting
5. Ask Questions: Contact your preceptor or administrator if you have questions
6. Track Progress: Use the "Submitted" tab to track your completed work

Related Features

• Evaluation Templates: Templates define evaluation criteria and structure
• Skills Checkoff Templates: Templates define skills to be demonstrated
• Classrooms: Evaluations and checkoffs are linked to classrooms
• Assign Evaluations: Administrators assign evaluations from the evaluations page
• Assign Skills Checkoffs: Administrators assign skills checkoffs from the skills checkoffs page